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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Landlord gas safety certificates assist landlords in complying with law and protect their tenants and their families. These checks lower the risk of carbon monoxide poisoning by identifying any faulty appliances, flues and pipework that need to be fixed. These checks can be done quickly by Gas Safe engineers. They are also easy to manage using digital tools that can be integrated into full job management systems. Requirements Gas safety certificates for landlords are a legal requirement, and landlords must ensure that all their tenants have access to a qualified engineer to carry out the test. The best method to accomplish this is to include an agreement in the tenancy agreement which states that the property will be accessible to Gas Safety checks. This will also make clear to the tenant what happens in the event they refuse access. Landlords need to ensure that their properties are equipped with an active CP12 certification that is valid for a period of 12 months. Renewals should be scheduled on the same date as the expiration of the previous certificate to avoid having to wait when the two certificates are in conflict. A recent update to the legislation has given landlords more freedom in how they conduct their inspections. However, it's important to keep in mind that this does not mean that landlords will be able to reduce the length of their annual inspections. It is important to remember that only an engineer registered with Gas Safe Register is legally authorized to work on gas appliances and piping including flues and chimneys. A landlord who employs an engineer who is not registered may be charged with a criminal offense. If a tenant refuses access for the annual Gas Safety Check the landlord should send them a letter in a strong wording explaining the reason for their refusal and what is involved in the inspection. If the landlord isn't able to receive a reply then they should think about taking other steps, such as sending a Section 21 notice or applying to the court for an injunction. Installing inspection hatches will enable engineers to inspect for gas leaks, and to ensure that the appliance shutoff valve is working. Tenant's obligations as a tenant If you lease your apartment in New York City, it's your responsibility to ensure that the gas lines safe. If you don't, your tenants may be injured in the event of a fire. In order to ensure the safety of your tenants, you should have your NYC apartment gas inspection done by a licensed gas engineer. You also have to ensure that your tenants have the ability to easily access the gas supply. If you're not sure of your responsibilities, contact an New York Apartment Fire Injury Lawyer immediately. It's important that you give your tenants the landlord gas safety certification at the beginning of their tenancy or as soon as is possible. It is also recommended to display it prominently in the property. If you are the owner of an apartment that shares appliances, you may decide to separate the flues and appliances into separate parts so that each section receives its own safety check. There are tenants who refuse to allow the engineer to conduct the safety checks. It's usually because the tenant feels it's an intrusion of their privacy, or they are in a dispute. Remind them that carbon monoxide can be a dangerous gas, and it is your legal duty to protect your family from harm. If your tenants are not willing to allow the gas technician to perform the test, then you should include a clause within the agreement that states that they must allow access for maintenance and safety inspections. The tenancy agreement should specify the conditions for when you can disconnect gas supplies and when it's allowed. You should also give the employee a method to identify themselves as a unique individual for example, a scanned-in signature, employee ID, or a pay number that is unique to them. Access Every property with gas appliances such as a boiler should have a landlord gas safety certification. A landlord who does not renew their certificate is subject to massive fines and also the possibility of making tenants uncomfortable. To avoid what is a gas safety certificate , landlords must ensure that their certificates are up to date by booking an annual gas inspection for their tenants. The cost of a safety check for gas appliances is determined by various factors, such as the location of the house and the amount of gas appliances within the house. In general an inspection for gas safety costs between PS35 and PS150 per property. The price can vary greatly dependent on the location of the property and the gas company that is used. Landlords must provide tenants with an original copy of their gas safety record that is referred to as a CP12. This document must be provided to existing tenants within 28 days of the check having been completed and new tenants must be provided with it within 28 days of settling into the property. Landlords are required to display a copy CP12 at the property, and ensure it is easily accessible. Tenants can make sure that their landlord is in possession of a valid gas certificate security by ensuring that they have access to the gas system and that any appliances that belong to them aren't connected to mains gas. They should also be looking for clunking noises or black marks on appliances or other indications of a problem with the gas system. They should immediately inform the landlord if they see any of these signs. If a landlord isn't capable of gaining access to the property for a gas safety inspection the landlord must prove that they have taken all'reasonable steps' to be in compliance with the law. This could mean retrying to conduct the checks and writing to the tenant to inform them that the safety checks are legally required for their own safety. Expiry date Gas safety certificates must be maintained up-to-date by landlords. In the absence of this, it could lead to unforeseen hazards and fines from regulatory agencies. Failure to renew a certification in time can also cause the insurance policy of a landlord to be canceled. It can be difficult to navigate the complex regulations that surround these certificates. There are some common mistakes landlords make when conducting these checks, and they must be aware of them in order to avoid them. Landlords are legally obligated to conduct annual gas safety inspections of all appliances and flues. They must also give copies to existing tenants within 28 days of the test, and new tenants at the beginning of their tenancy. A copy must also be displayed in a prominent spot on the property. Landlords must also keep records of these tests for a minimum of two years. From the 6th of April in 2018 the regulations have been changed slightly to allow landlords more flexibility when getting their gas safety checks done. This change allows landlords to get their gas safety inspection completed up to two months in advance of the due date, while keeping the current expiry date. It is essential to schedule the check ahead of time and don't assume that there is a grace period. If a landlord fails to have the gas safety check done before their current certificate expires, they'll not be able to let their properties until the new checks are done. Landlords must be aware that this is an important violation of regulations and could lead to significant penalties. Recommendations As an owner, you need to ensure that your gas safety certificate is up to date at all times. Keep copies of your prior certificates for a minimum of two years. You must shop around to find the most affordable price. Prices can differ. During the inspection the engineer will issue you with an official Landlord Gas Safety Record. This is vital to provide new tenants with the necessary documents before they move in and for demonstrating compliance with legal obligations. The document includes an explanation of each gas appliances checked and their places of operation. It also lists the dates of their tests and any action taken by the engineer. It must also include the name, registration number and unique identifier of the engineer who performed the test. This could be a scan of an ID card, an electronic signature or an employee's payroll code that is unique to each employee. The engineer will mark any appliances or flues that are not safe on the safety record. Landlords must then organize for the correct repairs to be done. If the issue is not resolved within a reasonable period of time, the engineer may disconnect the gas supply. Landlords have many responsibilities to their tenants, and keeping up to date with regular gas safety checks is among the most important. Failure to adhere to regulations could result in a fine, or even imprisonment in the event of a fatal accident.